faturafox
EN
Log in

Live demo · this is how your next quote sounds

You on the job site.faturafox in the office.

Your office speaks English and writes German.

You say what needs doing. faturafox turns it into a clean German quote with your prices, as a PDF to DIN 5008. No dictionary, no asking others for help, no embarrassing mistakes.

Try 3 quotes freeHow it works

No credit card needed. Works on any phone, nothing to install.

Fatura means invoice. In almost every language.

That's why we're called faturafox: a word everyone understands, and a clever fox that writes your invoices.

  • faturaTürkçe
  • fakturaPolski
  • fatturaItaliano
  • facturăRomână
  • فاتورةالعربية
  • фактураБългарски
  • faturëShqip
  • factureFrançais
  • fakturaHrvatski
  • fatûreKurdî
  • фактураРусский
  • faturaPortuguês
  • فاکتورفارسی
  • fakturaSrpski
  • фактураУкраїнська
  • fakturaBosanski
  • фактураМакедонски
  • fakturaSlovenščina
  • FakturaDeutsch

The problem

Great work, painful paperwork

In Germany, a quote (Angebot) has to be clear and an invoice (Rechnung) must include a lot of required details. If your German is good enough for the building site but not for the office, that's a problem every single week.

How many do it todayWhat goes wrongWith faturafox
Word or Excel templateHours spent in the evening, spelling mistakes and missing required detailsOne minute, all required details included
Getting your kids or friends to write itYou depend on others, quotes reach the customer lateDone yourself, right after the site visit
Translator app, sentence by sentenceWrong trade terms, clumsy sentences, unprofessional lookReal German trade terms used by craftspeople
Handwritten or as a WhatsApp messageNot valid for tax or customers, no numbers, no orderPDF to DIN 5008, numbers with no gaps, export for your tax advisor
Traditional invoicing softwareGerman only, built for the office, not for your phone on siteIn your language, by voice message on your phone

A finished quote in three steps

  1. 1 / 3

    Speak

    Tap the microphone and say what needs doing: room, job, quantity. In your own language, German trade words mixed in are fine.

  2. 2 / 3

    Check

    faturafox shows every item in your language with the German underneath. Prices come from your price list. If one is missing, the fox asks.

  3. 3 / 3

    Send

    One tap turns it into a German PDF quote. Send it to your customer by WhatsApp or email. When the job's done, one click turns it into an invoice.

What faturafox takes off your plate

  • Your price list learns as you go

    Say a price once and the app knows it for your next quote. For every job, every trade.

  • Materials and labour costs

    Materials as separate line items, separate totals for labour and materials. Private customers see the labour costs for their tax return.

  • Invoice in one click

    Your quote becomes the invoice: numbered in sequence, with all required details, small business rule and § 13b included.

  • Keep track of unpaid invoices

    See who hasn't paid yet. A polite payment reminder in German is ready with one tap.

  • Appointments and photos

    Job site appointments in your calendar, on your phone too. Photos of the site before the job go into the quote if you want.

  • Understands your German

    „Flizen“, „Rigips“, „Spachtel“: faturafox recognises German trade words, even when they sound different, and remembers your words.

The app speaks your language. Your customers read German.

The whole app is available in all these languages. Quotes and invoices are always in German, just the way they have to be in Germany.

Three packages. Everything included.

Your first 3 quotes are free, no credit card needed. Then from €15 a month. You can cancel any time, effective at the end of the current term. For businesses only. All prices plus 19% VAT.

Like an app, no App Store needed

Put faturafox on your home screen

A few taps and you open faturafox like any other app: full screen, no address bar, straight from your phone's screen.

  1. Tap the three dots
    1

    Tap the three dots

    Open faturafox.de in Safari and tap “•••” at the bottom right. If you see the Share icon (the square with the arrow) right at the bottom, tap that and carry on with step 3.

  2. Tap “Share”
    2

    Tap “Share”

    In the menu, tap “Share” right at the top.

  3. “View More”
    3

    “View More”

    Tap “View More” at the bottom right so the whole list opens up.

  4. “Add to Home Screen”
    4

    “Add to Home Screen”

    Tap “Add to Home Screen” in the list.

  5. Tap “Add”
    5

    Tap “Add”

    Leave “Open as Web App” switched on and tap “Add” at the top right. Done, the fox is on your home screen.

Safari only: on the iPhone, Chrome or the Instagram app sometimes don't show this option. Then just open the link in Safari.

What is faturafox?

The office app for tradespeople whose first language isn't German

faturafox is an app that lets tradespeople in Germany write quotes and invoices in their own language. You say or type in your language what the job is. faturafox turns it into an error-free German quote (Angebot) with your own prices, and later into the invoice (Rechnung) with one tap, both as a PDF following DIN 5008.

The app is made for self-employed tradespeople and small businesses with one to three employees, for example painters, tilers, drywallers, electricians and plumbers. Many of them speak Turkish, Arabic, Kurdish, Polish, Romanian, Russian, Albanian or a Balkan language in everyday life. Their work is good, but German paperwork costs them evenings, money for helpers or even jobs.

The app itself is available in 22 languages. Quotes and invoices are always in German, because German customers and German tax law require it. The app shows every line item in your language with the German text underneath, so you know exactly what you're sending to your customer.

AI does two jobs here: it understands what you say and writes the work in proper German trade terms. It never sets prices on its own. Prices come from your price list, your hourly rate or what you tell it. If a price is missing, the app asks you and remembers it.

Quick explainer

The key terms for quotes and invoices in Germany

Quote (Angebot)
A quote lists the work, quantities and prices before the job starts. Once the customer accepts it, it is binding. It has its own number and a validity period, for example 30 days.
Cost estimate (Kostenvoranschlag)
A non-binding estimate of the costs. If the total is going to be clearly exceeded, you must tell the customer beforehand.
Invoice (Rechnung)
The invoice asks for payment for work that is done. In Germany it needs, among other things, the name and address of both sides, the tax number (Steuernummer) or VAT ID (USt-IdNr.), a sequential invoice number, the date of service and the VAT (§ 14 UStG).
Date of service (Leistungsdatum)
The day or period when the work was done. It must be on every invoice, even if it is the same as the invoice date.
Cancellation invoice (Stornorechnung)
Once an invoice has been issued, you can't change it anymore. If it's wrong, a cancellation invoice cancels it, and then you issue a new, correct invoice.
Small business (Kleinunternehmer, § 19 UStG)
If your turnover is low, you can invoice without VAT. Instead of VAT, the invoice then includes a note referring to § 19 UStG.
Construction work (Bauleistungen, § 13b UStG)
If a tradesperson works as a subcontractor for another construction company, the client often owes the VAT. The invoice then shows no VAT, but includes a note that the recipient is liable for the tax (reverse charge).
Labour costs (Lohnanteil, § 35a EStG)
Private customers can deduct 20 % of the labour costs for tradesperson services from their taxes. For this, labour and materials must be listed separately on the invoice.
GoBD
The tax authorities' rules for proper digital bookkeeping. Invoices must be stored complete, unchangeable and easy to find, usually for ten years.
E-invoice and XRechnung
An e-invoice (E-Rechnung) is an invoice in a machine-readable format. Businesses have had to be able to receive them since 2025, and sending them to business customers is becoming mandatory step by step until 2028. XRechnung is the German standard format for this.
DIN 5008
The German standard for the layout of business letters: where the sender, recipient, date and subject go. Invoices with this layout look professional to German customers right away.
Payment reminder and early payment discount (Zahlungserinnerung and Skonto)
A payment reminder is the polite first message when an invoice is still unpaid. Skonto is a small discount, around 2 %, if the customer pays quickly.

Questions

Frequently asked questions

Language

How do I write an invoice in German if I barely speak German?

With faturafox you say or type what you did in your own language. The app turns it into an invoice (Rechnung) in correct German with all the required details and shows you every line item in your language so you can check it. You don't need a dictionary or anyone's help.

Do I need to speak good German?

No. The whole app is available in 22 languages. Only the document for your customer is in German.

Can I mix my language and German, the way I talk on site?

Yes. Say something like "Bathroom, 18 square metres of Fliesen, Abdichtung first". faturafox picks out the German trade words in the middle of your sentence and remembers your own words for next time.

Which languages does faturafox understand?

The app is available in these languages: 22: Deutsch, Türkçe, Kurdî, Polski, Română, Русский, Українська, العربية, English, Français, Shqip, Shqip (Kosovë), Hrvatski, Srpski, Bosanski, Македонски, Slovenščina, Български, Ελληνικά, Italiano, Magyar, فارسی, Português. It always writes quotes and invoices in German.

How good is the German trade terminology?

faturafox doesn't translate word for word. It writes each job the way a German trade business would write it on a quote (Angebot), for example "Bodenfliesen verlegen, Feinsteinzeug 60×60". You see every line item in your language and can change it.

Quotes and invoices

How long does it take to make a quote?

Usually under a minute: record a voice message, check the line items, finish. You can send the PDF straight away by WhatsApp or email.

Are the invoices legally valid?

Yes. They include all required details under § 14 UStG and consecutive numbers with no gaps. Once issued, they can't be changed, as the GoBD require. You fix mistakes with a cancellation invoice (Stornorechnung).

Where do the prices come from?

From your own price list. When you start, faturafox suggests typical prices for your trades, which you adjust. The AI never makes up a price: if one is missing, it asks you.

Can I give a fixed price for the whole job?

Yes. For example, say "Complete bathroom €8,000". faturafox spreads the amount across the individual line items, so the quote stays detailed.

How do I turn a quote into an invoice?

Once you get the job, open the quote and tap "Create invoice". Pick the date of work, done. Line items, prices and customer are carried over.

Can I bill materials separately?

Yes. Materials appear as their own line item with their own total. Private customers see the labour cost shown separately, which they can deduct from their taxes under § 35a EStG.

Does it work if I'm a small business (Kleinunternehmer) or a construction subcontractor?

Yes. For small businesses, faturafox adds the note under § 19 UStG; for construction work for other companies, it adds the note under § 13b UStG. VAT is then correctly left out in each case.

Does faturafox create e-invoices too?

Yes. For every invoice, an XRechnung 3.0 (EN 16931) is created automatically, which you can download and send to business customers.

What do I do if a customer doesn't pay?

faturafox shows you open and overdue invoices. You can create a polite payment reminder in German with one tap.

Your business, day to day

Which trades is faturafox for?

For 24 trades, including painting, tiling, drywall, plastering, screed, flooring, plumbing, heating, electrical, solar PV, bricklaying, demolition, roofing, carpentry, insulation, facades, scaffolding, windows and doors, joinery, kitchen fitting, metalwork, landscaping, building cleaning, and house clearance and caretaking. You can add your own services too.

Do I need a computer?

No. faturafox runs in the browser on any phone and can be added to your home screen like an app.

What does my tax advisor get?

With one tap you export all invoices for a period as a ZIP: an outgoing invoice ledger as a spreadsheet, all PDFs and the e-invoices.

Can I save appointments and photos?

Yes. Job site appointments go into the calendar, and into your phone's calendar too. If you want, you can attach photos of the condition before the work to the quote (Angebot).

Does faturafox help me buy materials?

Yes. From a quote, you get a shopping list with materials and quantities, in German for the hardware store and in your own language to share with your crew.

Price and data

How much does faturafox cost?

Your first 3 quotes are free, no credit card needed. After that there are three packages: Starter €15 (10 quotes a month), Pro €29 (40 quotes a month), and Business €49 (Unlimited quotes). Every package includes unlimited invoices. You can cancel any time, effective at the end of the current term.

Where is my data stored?

On servers in Frankfurt am Main, so inside the EU. For speech recognition and translation, faturafox uses specialised AI services that process your recordings only for that purpose.

Can I delete my account?

Yes, any time, right in the app. Before you do, you can export your invoices (Rechnungen) for your tax advisor, because you have to keep invoices for ten years.

Who is behind faturafox?

faturafox is developed and run by Altuner UG (haftungsbeschränkt) in Heilbronn, for tradespeople who work in Germany and have a different native language.

Your next quote takes one minute.

Try it on your next job. Your first 3 quotes are free, no credit card and no subscription.

Try 3 quotes free